At Photocrowd, we respect your privacy and the importance of the information you entrust to us. Below you will find a description of the basic policies and practices in place on our website that express our protocol for collecting, using, maintaining, protecting and disclosing that information.
Photocrowd.com is an online community that offers you an easy way to post and share photos, as well as add constructive comments in response to other people’s images. You can also enter your photos into image rounds that are assessed by the Crowd (our other users) or different expert judges. You don't need to be registered to search or view public photos on Photocrowd.com; however, you must be a registered member of Photocrowd.com to post photos, use our services and/or submit images.
The data controller/processor is Photocrowd Limited whose registered address is 2nd Floor, Block A, Stapleton House, 110 Clifton Street, London, EC2A 4HT, and email address firstname.lastname@example.org.
Our Data Protection Officer is as announced by us from time to time and you can contact them at email@example.com. The Data Protection Officer is our representative for all data protection matters.
When using the website we may ask you for personal information, for example, your name, address, telephone number, or e-mail address in order to provide you with the services you wish to make use of.
We may collect information that can identify you ("personal information"), such as your name and email address, profile photograph, websites relating to you, and a description of you
a. when you provide it to us when registering for, or using, our website and/or services or in some other manner (for example, when you respond to any surveys we may conduct; when making Crowd comments on other users’ photos; when messaging other users; when providing information in order to enter a contest or award);
b. from our business partners and/or from other third parties;
c. when you complete your user profile or other pages that allow voluntary provision by you of information about you; and/or
d. when you upload images to the site, through the extraction of EXIF or IPTC data or other embedded metadata within or attached to the image.
We may combine the personal information that we receive from different sources. In addition, our server logs automatically collect technical information (information that is about you, but does not identify you as an individual), such as your IP address, your browser type and language, and the date and time of your visit, which helps us track users' movements around our site and understand trends. We may assign your computer one or more cookies which may collect information to facilitate access to our website and to personalize your online experience. See our Cookies Policy for further details.
Our website is not intended for children under 13 years of age. No one under that age may provide any personal information to our website. We do not knowingly collect personal information from children under 13. If you are under 13, do not use this website, register for our services, use any of the interactive or Crowd comment features, or provide any information about yourself to us. If we learn that we have collected or received personal information from a child under 13, we will delete that information. If you believe we might have information from or about a child under 13, please contact us at firstname.lastname@example.org.
Where data is not obtained directly from you but from a third party the categories of such data may include individuals' contact details, educational background, financial and pay details, details of certificates and diplomas, education and skills, marital status, nationality, job title, and CV. Sources for such data may include the third party’s databases and public sources.
We may allow third-party advertising companies, affiliates or advertising networks to display advertisements on our website. We do not provide any personal information to these companies whatsoever. If you link through to these companies via their advertisements, they may use tracking tools, such as cookies, to collect information about the computers used to view or interact with their website(s). If you post personal information about yourself or others, or communicate with others using our website, please note that because no security measures are perfect or impenetrable we cannot control who reads your postings or what they do with any personal information you provide. We encourage you to use caution if posting personal information.
Our processing of personal data will satisfy at least one of the following processing conditions:
a. Consent – you have given consent to the processing for one or more specific purposes. You have the right to withdraw consent at any time but this will not affect the lawfulness of processing based on consent before its withdrawal;
b. Necessary for performance of a contract - The processing is necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract. Where this ground applies the provision of the information is a contractual requirement and if you fail to provide it we will be unable to provide the services that you have requested;
c. Legal obligation - The processing is necessary for compliance with a legal obligation to which we are subject;
d. Vital interests - The processing is necessary in order to protect your or another person’s vital interests, e.g. in medical emergencies;
e. Public functions - The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us;
f. Legitimate interests - The processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data. Legitimate interests include transfer of data for internal administrative purposes, market research activities, direct marketing purposes, preventing fraud, ensuring network and information security and reporting criminal acts or threats to public security.
We use this information to provide you with services we make available on this site or otherwise or to facilitate your use of the site and our services. We also use information to help us analyse how people are using our site so that we can continue to improve the user experience.
We collect information about you to provide your services, manage your account and, if you agree, to email you about other products and services we think may be of interest to you. We use your information collected from the website to personalise your repeat visits to our website. If you explicitly consent, we shall pass on your personal information to our Group of companies so that they may offer you their products and services or to third parties. In providing our services, we may send your details to, and also use information from credit reference agencies and fraud prevention agencies.
We may also use your personal and/or technical information to:
a. process payment for services you order via our website b. customise the advertising and content that you see on our website c. manage your account and your preferences and to communicate with you about these d. notify you about changes to our website and/or any services we offer or provide through it e. allow you to participate in interactive features on our website (for example, Crowd-based features) f. identify and protect against fraudulent transactions and other misuses of our website g. enforce our Terms. h. Promote or market our website and services (for example through press releases or marketing activity related to competition winners) i. allow third parties that collaborate with us in the staging of photo challenges access to certain of your personal information, provided that such third parties will not be entitled to share such information with any other third party, and that you will be able to opt-out from all communications emanating from any such third party collaborators.
We will only collect and use personal information in line with our responsibilities under applicable data protection laws. We may share your information with Group companies, advisers, suppliers, customers and partners as is necessary to ensure that you are provided with the services you have requested.
We will generally keep your personal data for a minimum of 6 years after which time it will be destroyed, if it is no longer required for the lawful purpose(s) for which it was obtained. If you consent to first party and third party marketing, any information we use for this purpose will be kept by us until you notify us that you no longer wish to receive this information.
You have the right to request a copy of the information that we hold about you via a subject access request. If you would like a copy of some or all of your personal information, please email us at email@example.com supplying an email address to which the information should be sent. We may use reasonable means to verify the identity of the person making the request. If we hold a large quantity of data, we may ask you to specify the information or processing activities to which the request relates. We will provide an electronic copy of the information free of charge but we may charge a reasonable, administrative-cost fee if further copies are requested.
We will respond to subject access requests within a month. We can extend this by a further two months if the request is complex or if we have received a large number of requests. We can refuse to respond to the request if it is manifestly unfounded or excessive (or charge an administrative fee). We may refuse a request where it is not made for the purpose of allowing you to be aware of and verify the lawfulness of the processing we are carrying out. We can withhold personal data if disclosure would adversely affect the rights and freedoms of others, e.g. involving the conduct of a business in, for example, intellectual property rights, trade secrets and confidential information.
We want to make sure that your personal information is accurate and up to date. If at any point you believe the information we process on you is incorrect you have the right to have it erased in the following circumstances (“right to be forgotten”):
a. You must have objected to the processing and (other than in relation to objections to direct marketing) there are no overriding legitimate grounds to justify the processing;
b. the personal data is no longer needed for the purpose for which it was collected or processed;
c. you withdraw your consent and there are no other grounds for the processing;
d. the personal data is unlawfully processed; or
e. there is a legal obligation to erase the personal data.
We do not need to comply if the processing is necessary for rights of freedom of expression or information or for compliance with a legal obligation under law or in certain other limited circumstances permitted by applicable law.
In certain circumstances you have the right to object to the processing of your personal data. We will comply with the request where our processing is for direct marketing purposes or based on the processing conditions of public interest or legitimate interests. We will not comply if the processing is for legal claims or based on a compelling legitimate interest which overrides your interests.
We may transfer data outside of the European Union. Where rules or prohibitions apply to any such transfer we will comply with any conditions necessary, including by use of consent, model contracts, binding corporate rules, codes of conduct or certification and minor transfers, or other means available from time to time.
You may choose:
a. not to provide personal information, although that will result in your inability to register with us and therefore obtain certain services or use certain features of our website b. to stop receiving promotional emails or newsletters from us by using the opt out mechanism detailed on the communication or sending an email to the contact address at the bottom of this policy or adjusting your notification settings on the website. c. to delete or decline cookies by changing your browser settings, although if you do so, some of the features or services of our website may not function properly
We take appropriate physical, electronic and other security measures to help safeguard personal information from unauthorized access, alteration, or disclosure.
We may occasionally update this policy to reflect changes in our practices and services. If we make material changes in the way we collect, use, or share your personal information, we will post notice of the changes on our website.